“Collab”-Software Expansion for UNDP
As part of its strategic and ongoing collaboration with the United Nations Development Programme (UNDP), GSoft Sols was entrusted with the critical task of upgrading and expanding the functionality of “Collab”, a specialized digital management platform supporting management planning and execution within UNDP’s operational ecosystem.
This initiative was launched to strengthen and modernize the digital infrastructure that underpins coordination, communication, and reporting across diverse UNDP projects and departments. GSoft Sols played a leading role in the end-to-end development and enhancement of the platform, ensuring it met evolving operational needs and international standards for digital governance.
In close collaboration with the UNDP FIS Unit, the GSoft Sols team engaged in a highly consultative and agile development process. Multiple in-person meetings and coordination sessions with UNDP team were held to gather user requirements, present progress, and implement feedback in real-time, ensuring precision, alignment, and ownership at every phase.
Key Functional Enhancements and Modules Delivered
1. Development Product (DP) Submission Module
Streamlined the entire lifecycle of development product submissions, from proposal creation to approval and status tracking. This module enables stakeholders to manage initiatives more transparently and efficiently within a unified digital space.
2. Work Report Module
A robust reporting system that allows staff to log daily and periodic work activities, track task progress, and enhance accountability. It fosters structured documentation and improved visibility across teams and projects.
3. Invoices Module
This feature automates invoice creation, integrates with approval workflows, and supports financial tracking. It enhances transparency in expenditures and ensures alignment with financial protocols and donor compliance requirements.
4. Procurement Module
Digitizes the procurement workflow—covering purchase request submissions, approval cycles, vendor tracking, and integration with budgeting data. The result is greater efficiency and accountability in procurement processes.
5. Financial Management Module
Provides real-time access to budget summaries, expenditures, and financial forecasting tools. This module empowers stakeholders with data-driven decision-making for improved fiscal management.
6. Workload Management Module
Enables managers to assign tasks, monitor team workload, and evaluate individual performance through intuitive dashboards and analytics, thereby optimizing human resource allocation.
7. Event and DP Status Calendar
A centralized calendar system that consolidates all key project milestones, development partner activities, and internal meetings—enabling seamless scheduling, better coordination, and conflict avoidance.
8. Travelogs and Work Roster Module
Designed to manage staff travel plans, assignments, and daily work rosters. This tool brings transparency to resource deployment and enhances organizational planning.
Through this collaborative digital transformation effort, GSoft Sols not only delivered a technically advanced and user-friendly platform but also contributed to reinforcing UNDP’s capacity for coordinated planning, financial discipline, and operational efficiency. By working closely with UNDP FIS and maintaining a participatory approach throughout, including multiple in-person consultation meetings, GSoft Sols demonstrated its commitment to excellence, precision, and partnership. This project stands as a testament to GSoft Sols’ ability to deliver impactful digital solutions for global development organizations.